Customs clearing is the cornerstone of V & S Freight's business. Since 2007, we've processed thousands of import and export shipments through South Africa's ports, airports, and border posts — and our track record for accuracy and speed speaks for itself.
Every customs submission we lodge is transmitted via EDI (Electronic Data Interchange) directly to SARS, ensuring the fastest possible clearance. Combined with our physical proximity to Durban Port and deep understanding of South African customs regulations, we keep your cargo moving.
What We Handle
Import Clearing
- Customs entry preparation and EDI submission
- HS code classification and tariff determination
- Customs duty calculation and payment
- VAT assessment and processing
- Import permit procurement and compliance
- CBCU (Customs Border Control Unit) inspection management
- Rebate applications and duty drawback claims
- Release notifications and cargo tracking
Export Clearing
- SAD 500 export declaration preparation and submission
- Export permit processing
- Certificate of origin facilitation
- Compliance with destination country requirements
- Letter of credit documentation
Cross-Border Clearing
- Transit documentation for all SADC countries
- Transit bonds and guarantees
- Border post coordination
- Cross-border documentation management
How Customs Clearing Works
Step 1: Document Collection
You provide us with the commercial invoice, packing list, bill of lading or airway bill, and any relevant permits or certificates. See the complete document checklist.
Step 2: Classification & Duty Assessment
We classify your goods using the correct HS codes from the South African tariff schedule. This determines the applicable customs duty rate and any rebates or preferential tariffs under trade agreements.
Step 3: EDI Submission
Your customs entry is prepared and transmitted electronically to SARS. EDI submissions are processed faster than manual filings, reducing clearance delays.
Step 4: Duty & VAT Payment
We calculate and arrange payment of all applicable customs duties and import VAT on your behalf.
Step 5: Cargo Release
Once SARS processes and accepts the entry, your cargo is released for collection or delivery. If a CBCU stop is triggered, we manage the inspection process.
Step 6: Delivery Coordination
We arrange road freight delivery from the port to your premises, or you can collect directly.
Why Speed Matters in Customs Clearing
Every day your cargo sits at port waiting for clearance costs money:
- Demurrage charges — Shipping lines charge R2,000-R5,000 per day after the free period expires
- Storage charges — Port terminal storage fees accumulate daily
- Opportunity cost — Your goods aren't generating revenue while they're stuck at port
- Supply chain delays — Late clearance cascades through your entire operation
V & S Freight's combination of EDI technology, port proximity (our office is walking distance from Durban's terminals), and experienced staff minimises these costs.
Types of Cargo We Clear
We have extensive experience clearing:
- Commercial goods — Raw materials, finished products, machinery, equipment
- Vehicles — Cars, trucks, motorcycles, boats via car shipping and RoRo
- Personal effects — Household goods for relocating individuals
- Perishable goods — Fast-tracked clearance for time-sensitive agricultural and pharmaceutical cargo
- Dangerous goods — Chemicals, fuel, and regulated substances
- Project cargo — Heavy machinery, mining equipment, construction materials
- Bonded cargo — Goods for bonded warehouse storage
SARS Compliance & Accreditation
V & S Freight maintains full compliance with SARS customs requirements:
- Registered Customs Clearing Agent
- Electronic Data Interchange (EDI) connected
- Up-to-date with all tariff amendments and regulatory changes
- Staff continuously trained on customs procedures
Learn about SARS registration for importers →
Clearing Agent Costs
Our clearing fees are transparent and competitive:
| Service | Typical Range |
|---|---|
| Standard commercial import clearance | R1,500 – R3,500 |
| Complex / multi-line import clearance | R3,500 – R6,000 |
| Export clearance | R1,200 – R2,500 |
| Cross-border transit documentation | R2,000 – R4,000 |
| Vehicle clearance | R2,000 – R4,000 |
| Urgent / priority clearance | By quotation |
Fees exclude customs duties, VAT, and port charges. Get a full quote.
Customs Clearing FAQ
Do I need a clearing agent, or can I clear goods myself?
While individuals can clear goods through SARS, the customs process involves complex tariff classifications, documentation requirements, and compliance rules. A single error can result in delays, penalties, or cargo seizure. Working with a professional clearing agent like V & S Freight ensures accuracy and speed. Read more about clearing agents.
How do I know the correct HS code for my goods?
We determine the correct HS code based on your product description, composition, and function. Incorrect classification can result in over- or under-payment of duty. Understand HS codes →
What happens if my goods are stopped by customs?
If SARS flags your cargo for inspection (CBCU stop), we attend the inspection, provide supporting documentation, and resolve any queries to get your cargo released as quickly as possible.
Get Your Goods Cleared
Request a Quote → | Call: 076 982 0036